Managed Print Services (MPS) involve outsourcing a company’s printing requirements to an external provider who oversees every aspect of the company’s print infrastructure. This service goes beyond just supplying printers and ink; it encompasses tasks such as monitoring print usage, maintaining devices, supplying materials, and optimizing print workflows to improve efficiency and reduce expenses.
Here’s an overview of what Managed Print Services usually include:
Print Fleet Management: MPS providers take responsibility for managing all print-related devices, including printers, scanners, copiers, and fax machines. This includes tracking usage, ensuring devices are functioning well, and maintaining their optimal performance.
Cost Reduction: MPS can help businesses reduce expenses by streamlining printing processes, cutting down on waste, and consolidating devices. It also involves tracking printing activity to identify cost-saving opportunities.
Supply Management: The MPS provider ensures there is no shortage of toner or ink by monitoring supply levels and automatically delivering replacements when needed.
Device Maintenance and Support: MPS covers device upkeep, including regular maintenance, troubleshooting, and repair services, reducing downtime and boosting productivity.
Print Security: MPS providers often introduce security measures to protect confidential information and ensure compliance with industry standards and regulations.
Sustainability: MPS contributes to a company’s environmental goals by managing and recycling supplies, reducing paper waste, and using energy-efficient devices.
